Enrollment and Placement

CCA is a public cyber charter school authorized by the Pennsylvania Department of Education. Consistent with the Pennsylvania Public School Code, CCA enrolls learners from the ages of 5 to 21 and are residents of the Commonwealth. The following guidelines clarify enrollment and placement decisions in specific situations.

Questions that arise during the enrollment process should be directed to the CCA Enrollment Office at 844-590-2864.

Kindergarten Enrollment
A kindergarten learner may enroll in CCA anytime during the school term, if the learner is 5 years of age before September 1, or the age determined as the age of admission of the district of residence.

First Grade Enrollment
Learners who did not complete kindergarten may enroll in first grade at CCA if the learner is 6 years of age before September 1. Learners who completed kindergarten may enroll in first grade at CCA.

Enrollment of Learners Suspended or Expelled from Another School
Learners who are currently under suspension or expulsion from another school may be permitted to enroll at CCA. Subject to a review by CCA of the learners disciplinary record, the CCA will determine if and when attendance at school-sanctioned events is permitted.

Failure to disclose a prior suspension or expulsion may result in immediate removal from CCA.

Enrollment of Learners Residing with an Adult Other than a Parent
Individuals between the ages of 5 and 21 who are living with a Pennsylvania resident, other than their parent or guardian, who is supporting the child gratis (without receiving personal compensation) are entitled to an education in Pennsylvania and may therefore enroll at CCA. Additional enrollment documents are needed in order to substantiate the living situation. The adult with whom the learner is residing must complete a sworn statement and provide the necessary Proof of Residence at the time of enrollment.

Placement and Course Credit From Other Schools
As part of the enrollment process, families are required to submit their learner’s most recent report cards and/or transcripts. Counselors and enrollment staff will carefully review previously earned credits and assess which credits can be transferred to CCA. In cases where a student transfers between semesters and their transcript does not fully reflect earned credits, partial credit will be accepted. Staff may request complete unofficial transcripts or end-of-year report cards to accurately determine a learner’s grade level and assist with course selection. However, official transcripts must be provided within the first 30 days of school to finalize credit transfer approval and course selection. Upon graduation or withdrawal, the official CCA transcript will reflect both credits earned at CCA and any transfer credits accepted.

Enrollment After the Start of the School Year or Semester
Learners entering mid-year or mid-semester should submit report cards, progress reports and/or teacher notes from their previous schools as part of the enrollment process. CCA administrators and counselors will review the learner’s work and progress up to that point in the semester and enter an equivalent grade in the learner’s grade book to represent the learner’s efforts at the previous school. That grade will be averaged with the grades earned at CCA in that same semester.

Learners in grades 9 through 12 may request changes to their schedules within the first two weeks of enrollment or in the first two weeks of the course. To add or drop a course, a parent must make a request to the School Counselor within the first two weeks of the start date of the course in question. Dropped courses will not be reflected on a learner’s transcript.

Enrolling Learners Who Have Been Homeschooled or Who Have Attended Private Schools
Learners may receive high school credit for courses completed in 9th through 12th grades while enrolled in previous educational settings other than fully accredited schools, including homeschool, non-accredited public, private, alternative, or international schools.

For learners who were previously homeschooled, CCA requires the Affidavit of the supervisor of a Home Education Program signed by a representative from the local school district approving the learner for each year of homeschooling as well as the Homeschool Evaluator form/letter for each year the learner was homeschooled. Only homeschool credits that are approved, or would transfer to the local school district where the homeschool program was completed, can be transferred to CCA.

Credits for courses completed in a nonstandard school program may be granted as described above, but no grades are assigned. Learners receiving high school credit will be given a grade of “Pass,” which is not included in the calculation of the learner’s GPA. These credits are not entered into the learner’s records until the learner has completed a full semester in CCA.

Change of Residence
It is critical that Caretakers notify CCA if the family moves, even if the family continues to reside in the same school district of residence. This is necessary to ensure proper billing and proper Instructional Technology Subsidy (ITS) reimbursement. Families may notify CCA by calling Enrollment Support at 1-844-590-2864, or by logging into edio and accessing the Parent Portal to complete the “Change of Address” form.

The online environment provides for flexibility and travel while completing coursework. However, if a family is traveling or staying with a relative for longer than three (3) weeks, the Caretaker must contact their learner’s principal prior to travel.

CCA reserves the right to request an updated proof of residence at any time, if there is reason to believe the learner is no longer living at the address provided. If a family is unable to provide proof of residence within 60 days of the request, CCA may remove the student from the school’s active roles.

If a family is experiencing homelessness or other housing situations, please contact CCA’s Homeless Liaison, at [email protected].

Transferring Records
When educational records are requested by another educational institution or community agency, CCA will seek to confirm with the Caretaker that the student is withdrawing from CCA and will send records to the requesting district within ten (10) business days.

Withdrawing Learners During the School Year

1. Contacting a teacher by telephone or webmail to inform the teacher of your intent to withdraw your learner(s). If you use the webmail system, include the date of the learner’s expected exit from the school and the name of the qualified educational program that your child will be using. You will be contacted by CCA to acknowledge your intent to withdraw your learner.
2. Calling the CCA Customer Support Line at 1-844-590-2864.
3. Completing the “Initiate Student Withdraw Form” in edio.

No learner of compulsory school age will be permitted to withdraw permanently without the written consent of a parent/guardian, a legally justifiable reason for nonattendance, and supporting documentation.

Please note, these methods should NOT be used to indicate that a learner does not intend to return for the following year (Intent to Return). Use of the above process will result in the immediate withdrawal of the learner for the current school year.

CCA will contact the Caretaker by phone or webmail to make arrangements for the return of equipment or materials. The Caretaker has seven (7) days from the receipt of the return instructions to return all requested materials and/or equipment. Caretakers should NOT initiate a return shipment until CCA or a representative of the school has contacted them and provided instructions. Families who arrange return shipping on their own prior to CCA contacting them will not be reimbursed for shipping costs.